FORMAL NOTICE OF ANNUAL GENERAL MEETING 2022

Monday 28 November 7.30pm – 8.30pm via zoom

Dear Club Secretaries,

All clubs within Sydney East Hockey Association (SEHA) as allocated by HockeyNSW are invited to attend the virtual Annual General Meeting on Monday 28 November 2022 commencing 7.30pm via zoom.

Each club will be entitled to give one (1) vote, if there is more than one nominee for a position.  Each club may have up to 5 club members attend the AGM.

Also please find attached:

It will be necessary to fill the following 4 Board director positions:

• *President Director (2 year term expiring)
• *Finance Director (2 year term expiring)
• *Junior Director (2 year term expiring)
• *Development Director (2 year term expiring)
•  Minute Secretary (vacant 1 years term)

Note:

*For the above positions the current incumbents can renominate as per the special resolution passed at AGM 2021:

which updated our SEHA Constitution to allow directors to re-stand for election at conclusion of their 2x2year term by removing clause 15.4 (b) from the Constitution”

Other Board positions: Womens, Governance and Representative Director on year one of a 2 year term.

Summary of the club actions required to be returned to administration@seha.com.au

1. Forward this Notice to your SEHA club delegate to please hold the date.
2. Any Notices of Motion are due to the SEHA Secretary by Monday 21 November at email: administration@seha.com.au

Note - Members entitled to vote may submit notices of motion for inclusion as special business at a General Meeting. All notices of motion must be submitted in writing to the Secretary not less than thirty-five (35) days (excluding receiving date and meeting date) prior to the General Meeting

ACTIONS: due by COB 21 November 2022 as follow:

3. Nomination Form for Board Director position

4. Nomination Form for Convenor or Committee position

5. Nomination Form for “voting club Delegate”: position

6. RSVP names for all attendees to ensure receipt of zoom link and papers ahead of AGM by 21 November.
   • provide details of your delegate (name, email address and mobile) and any other attendees to receive zoom link

AGM papers pack can be downloaded below.

Any questions at all, please email: Administration@seha.com.au or contact me.

Kind regards

Kathy Calokerinos

SEHA President

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01 2022 AGM Notification 02 2022 AGM AGENDA 03 Draft Minutes of AGM 2021 04 SEHA Roles and Responsibilities – Board Positions 05 SEHA Roles and Responsibilities Convenors _ Committees 2022 06 2022 SEHA Positions 07 AGM 281122 Finance Report